Legal & privacy, in plain terms.

At When Notes Fly we take your privacy seriously. This policy explains how we collect, use, store, and protect personal information, and, just as importantly, what we do not collect and never do.

1. Information we collect

You provide directly: account details (name, email, username, password); contributor credentials, affiliation, biography and photo; article manuscripts, notes and source files; correspondence with the editorial team; survey responses; and reading preferences such as bookmarks and saved guides.

Collected automatically: pages viewed, time on page and scroll depth; engagement such as shares, bookmarks and searches; device, browser and screen data; IP address and city/country-level location; referral source; technical logs; and cookie identifiers (see the Cookie Policy).

2. How we use it

We will never sell your personal information, rent our email lists, or use your data for purposes incompatible with this policy without your explicit consent.

3. Storage, security and retention

Data is encrypted in transit over TLS. Database snapshots are taken before significant changes.

You can request early deletion at any time, subject to legal retention requirements; requests are processed within 30 days.

4. Third parties

We share data only with vetted providers under data-processing agreements, when required by law, in a business transfer (with notice), with your consent, or as anonymised aggregate statistics. Published guides, author bios and public comments are visible to everyone.

We never use your submissions for AI training without permission.

5. Your rights

To exercise a right: email privacy@whennotesfly.com with your name, account email, and the right you wish to exercise. We verify your identity, acknowledge within 48 hours, complete within 30 days (60 for complex requests), and send status updates every 10 days. Requests are free; manifestly excessive requests may incur an administrative fee with notice. Some data (payment records, active legal matters, fraud logs) must be retained; published guides can be anonymised rather than deleted.

We use cookies and similar technologies to run the site, remember your settings, and understand traffic. You can control every non-essential cookie.

Managing cookies

• The consent banner on your first visit
• Your browser's cookie settings
• Privacy extensions such as Privacy Badger or uBlock Origin
• Do Not Track signals, we honour them for analytics

Blocking essential cookies may affect site functionality.

All content on this site is protected by copyright. Authors retain copyright in their guides while granting When Notes Fly publication rights; the site design, logos and branding belong to When Notes Fly.

Licensing and permissions

Attribution

When citing or sharing our content, include the author's name and credentials, the guide title and publication date, a link to the original, and “Originally published on When Notes Fly”.

DMCA takedown

If you believe content on this site infringes your copyright, send a written notice to dmca@whennotesfly.com including your contact information, a description of the copyrighted work, the location of the infringing material, a good-faith statement, and your electronic or physical signature. We investigate and respond within 5–7 business days.